Admissions and Recruitment Assistant

Date Posted: 11/11/2024
Req ID: 40632
Faculty/Division: Faculty of Information
Department: Faculty of Information
Campus: St. George (Downtown Toronto)
Position Number: 00051367

 

Description:

About us:

The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging. Our researchers and graduates are recognized for their innovation, experimentation, human-centred perspectives and commitment to community.

The Faculty, which will celebrate its centenary in 2028, has built on its heritage strengths in libraries, archives and museums to incorporate scientific and technological expertise from engineering, computer science, and other disciplines. At the same time, it has committed itself to applying social, political, and cultural perspectives from media arts, humanities, and social science to the study of information, technology, people and the relationships among them.

The Faculty currently offers two Master’s degree programs, namely, a Master of Museum Studies (MMSt),and a Master of Information (MI), as well as a Combined MI/MMSt Degree Program (CDP). The Faculty also offers a PhD program and in 2019 it introduced a Bachelor of Information (BI) program. MI Students can specialize in one or two concentrations including Archives and Records Management, Library and Information Sciences, Information Systems and Design, User Experience Design and Human-Centred Data Science.

A top tier school, the Faculty of Information is consistently ranked in the top five Library and Information Management graduate programs by the QS world university rankings. The QS rankings include both Master’s and PhD level programs.

More background about the Faculty can be found on its website (ischool.utoronto.ca).

Your opportunity:

The Office of the Registrar and Student Services team is the student-facing administrative unit that consists of Recruitment and Admissions, Registrarial and Advising Services. Reporting to the Assistant Dean, Registrarial and Student Services, the Admissions and Recruitment Assistant is responsible for providing support for all administrative functions of the admissions and recruitment team, including transcript assessments and data entry, supporting events, responding to applicant inquiries, processing applications, and assisting with records management for the programs in the Faculty. As a member of the Student Service team, the incumbent would work collaboratively with colleagues while taking initiative to address issues with minimal direction within the scope of the role. The incumbent will also receive direction from the Associate Registrar, Recruitment and Admissions when completing daily tasks and responsibilities.

Your responsibilities will include:

 

• Providing detailed information regarding admission requirements to prospective students and applicants
• Responding to routine admissions and awards enquiries and referring complex enquiries as appropriate
• Checking completeness of admissions documentation
• Reviewing and assessing student applications for admission into the program
• Preparing admission spreadsheets for decision-making
• Calculating student grades using Excel-based formulas
• Maintaining documentation relating toapplications and admissions
• Creating and updating student records
   

Essential Qualifications:

 

• Bachelor’s degree or acceptable combination of equivalent education and experience
• Minimum two years of experience providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Basic understanding and knowledge of educational systems and international and domestic credential assessment
• Demonstrated experience with degree and program requirements on admissions in a post-secondary institution or division.
• Excellent problem solving and analytical skills, with the demonstrated ability to make sound decisions in a fast-paced environment
• Demonstrated time management skills and organizational skills with the ability to effectively prioritize, multi-task and organize work in an environment with frequent interruptions, and ability to meet deadlines.
• Proven ability to review and process large amounts of data and information with minimal errors
• Intermediate computer skills in MS Office (e.g. Word, Excel, and Outlook), Adobe Acrobat, ROSI/ACORN or an equivalent academic record system
• Basic experience or understanding of an applicant management system, such as SLATE or comparable system.
• Strong team player with an ability to take direction and initiative when needed
• Demonstrated knowledge and understanding of needs and challenges of diversestudent populations
• Demonstrated tact and professionalism to handle delicate situations; high degree of confidentiality; proven attention to detail and accuracy, familiarity with university’s resources for students
• Follow rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)

To be successful in this role you will be:

 

• Communicator
• Organized
• Proactive
• Problem solver
• Self-directed
• Team player

 

Closing Date: 11/22/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.  
Job Category: Student Services
Notes: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see ?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=52403" target="_blank" rel="nofollow">?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=52403" target="_blank" rel="nofollow">http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careersutoronto.ca .

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