Administrator P-One Project

Department Faculty of Science - Physics

Salary range $44,016.45 to $58,952.54

Hours per week 35

Grade 6

Posted date January 10, 2025

Closing date January 24, 2025

Position Type Full Time - Trust Funded

Description

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of three years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

Working for the Department of Physics

The Department of Physics is an internationally recognized research department in the College of Natural and Applied Sciences, Faculty of Science.

Position

Reporting to the Principle Investigator, this position will provide a broad range of administrative support to the P-ONE project. The successful candidate will interact with a diverse group (including students, postdoctoral fellows, technicians, principal investigators, and varied external collaborators) to meet the Principal Investigator’s varied administrative needs.

Duties

• Provides administrative support to the P-One Project including schedule preparation, document preparation and review, budget tracking, purchasing and procurement, credit card reconciliations, prepares and processes travel and expense claims, makes travel arrangements and uploads documents to web based documentation services and databases.
• Interacts and coordinates with team members in Alberta and at other institutions to further project.
• Reviews monthly charges for accuracy and arranges for resolution of any incorrect charges on the general ledger.
• Coordinates meetings and events, including preparation of materials and venue arrangements.
• Attends meetings (in-person and online) with P-One team members in Alberta and at other institutions.
• Prepares contracts for P-ONE project technical students.
• Other administrative duties as required.

Minimum Qualifications

• Undergraduate degree in a related field is required.
• Excellent written, verbal and interpersonal communication skills and a high level of accuracy and attention to detail.
• Superior organizational and time management skills with the ability to effectively manage and prioritize multiple tasks to meet deadlines within a fast-paced work environment.
• Proficiency using MS Office Applications (Word, Excel) and Google Workspace Applications (Docs, Sheets, Slides).

Preferred Qualifications

• Proficiency using Peoplesoft Financials, eTRAC and Supplynet.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Note: This opportunity will be available until midnight January 24, 2025, Edmonton, Alberta local time.