Office Coordinator

Office Coordinator

Position Details

Position Information Position Title Office Coordinator Research Project Department/Unit Psychology and Neuroscience Location Halifax, Nova Scotia, Canada Posting Number S042-26 Employee Group NSGEU Local 77 Position Type Term Duration of Contract (if applicable) 2 years with the possibility of extension Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $26.73 - $33.84 per hour ($45,176 - $57,183 per annum, 32.5 hours per week) Classification C5 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary Dalhousie University’s Psychology and Neuroscience Department is the top Psychology and Neuroscience Department in Atlantic Canada. Dalhousie University’s Clinical Psychology PhD program, within the Department of Psychology and Neuroscience, Faculty of Science, is based on a scientist-practitioner model and is designed to give our graduates a thorough grounding in science, research and clinical practice. The department’s Centre for Psychological Health ( CPH ) provides high quality training experiences for students in the Clinical Psychology PhD Program and serves the community by providing free psychological services. Reporting to the Clinic Co-Directors, the Office Coordinator is responsible for managing the financial operations, facility and IT oversight, and administrative systems for the Centre for Psychological Health ( CPH ).

Key Responsibilities

• Manage day-to-day financial operations for the clinic, including budgeting support, account reconciliation, and financial reporting.
• Coordinate payroll processes for staff and students, including payroll setup and vacation and sick time tracking.
• Assist with the preparation and tracking of annual budgets, forecasts, and quarterly financial reports in collaboration with CPH leadership.
• Administer and maintain Electronic Health Management Systems ( OWL ), including providing user access, and provide system orientation training to students and staff.
• Oversee updates to the clinic’s website content.
• Handle confidential information with discretion, ensuring compliance with privacy, health, and institutional policies.

Note Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Office Administration Diploma with a minimum of 2 years’ related work experience in financial management and/or office administration (or equivalent combination of training and experience).
• Excellent communication, organizational skills and the ability to multi-task in order to meet stringent deadlines.
• Excellent interpersonal skills. Proven ability to effectively communicate and interact with different stakeholders. Ability to work both independently and as part of the team.
• Demonstrated high degree of discretion with confidential material.
• Must be proficient in Microsoft Suite of products.

Assets

• Previous experience with Electronic Health Management Systems.
• Experience with Dal systems such as DalBuy and Brightspace.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Self-Awareness & Professionalism
• Integrity
• Respect & Inclusion
• Knowledge & Thinking Skills
• Service

Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit ?url=www.dal.ca%2Fhiringfordiversity&module=jobs&id=61126" target="_blank" rel="nofollow">?url=www.dal.ca%2Fhiringfordiversity&module=jobs&id=61126" target="_blank" rel="nofollow">www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies
1

Open Date
03/10/2026

Close Date
03/19/2026

Open Until Filled
No

Special Instructions to Applicant

Quick Link for Direct Access to Posting
?url=https%3A%2F%2Fdal.peopleadmin.ca%2Fpostings%2F20344&module=jobs&id=61126" target="_blank" rel="nofollow">?url=https%3A%2F%2Fdal.peopleadmin.ca%2Fpostings%2F20344&module=jobs&id=61126" target="_blank" rel="nofollow">https://dal.peopleadmin.ca/­postings/20344

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

1. Résumé / Curriculum Vitae (CV)

Optional Documents

1. Cover Letter

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at .

Any data not saved will be lost.

Click ’OK’ to keep your session active.