Advancement Coordinator (Casual)

Date Posted: 03/27/2026
Req ID:47495
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)
Existing Vacancy: Yes

 

Description:

About us:

Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes - but to thoughtfully and conscientiously shape the field of the future.

With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 145 years of dental education -- the oldest, largest and most comprehensive training program in Canada -- we have striven to graduate the highest quality of students while providing the public the highest standards of care.

We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.

The Advancement Office, plays an important and exciting role as a strategic partner to the Faculty. We create and execute donor and alumni programming and fundraising campaigns to enhance and grow the engagement of our stakeholders to draw investment to the school allowing the Faculty to achieve its mission.

 

Your opportunity:

Our team provides an open and professional environment that fosters a positive culture built on teamwork, excellent customer service, relationship building, problem solving, accountability and goal achievement.  We believe in recognizing great work, enjoying our daily activities and valuing each person’s talents and contributions to the team’s success.

Under the general supervision of the Director of Advancement, you will provide front-line reception, secretarial and general office assistance to the Department in this casual term opportunity.

 

Your responsibilities will include:

• Fostering positive working relationships with a wide variety of internal and external contacts such as alumni, donors, prospective donors, students, faculty and staff and vendors.
• Implementing established stewardship and engagement program activities
• Updating prospect, alumni, donor database
• Managing event logistics from creating the alumni or donor reports and building invitation lists to creating registration pages to executing on site event logistics.
• Determining and executing logistical details required for advancement mailings
• Generating reports
• Gift processing
• Maintaining a record of inventory and organizing the inventory storage spaces

 

Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Experience providing a high level of customer service to a wide variety of stakeholders
• Competent with ARBOR, the UofT Advancement database in events, prospect management and stewardship modules a must
• Demonstrated ability to exercise tact, diplomacy, sound judgement and discretion
• Advanced computer skills with Excel, Word.
• Excellent communication (oral and written) skills 
• Excellent organization,  time management skills and the ability to prioritize in a fast paced and changing environment
• Experience maintaining a filing and inventory system and interpreting office guidelines
• Preference given to those with proficiency with iModules database

 

To be successful in this role you will be:

• Detail oriented
• Analytical
• Initiative (self directed)
• Problem solver
• Team player/friendly, collaborative
• Communicator

 

Please submit all applications (Resume & Cover Letter) to human.resourcesdentistry.utoronto.ca with the subject line "Advancement Coordinator (Casual). Thank you for your interest in joining our team. Only those candidates who meet our criteria will be contacted further. 

 

Note: Please note that this is for a 4-month casual position. Hours of work for this position are on-site Monday to Friday, 8:45 am - 5:00 pm. 

 

Closing Date: 04/10/2026,11:59PM ET
Employee Group: USW Casual 
Personnel Subarea: Casual
Appointment Type: Casual - Less than 6 months 
Schedule: On-site Monday - Friday, 8:45 am - 5:00 pm.
Hourly Wage: $36.45
Job Category: Administrative / Managerial

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see ?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=61690" target="_blank" rel="nofollow">?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=61690" target="_blank" rel="nofollow">http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careersutoronto.ca .

Job Segment: Database, Fundraising, Technology, Nonprofit, Research