Research Ethics Administrator

Date Posted: 03/16/2026
Req ID: 47365
Faculty/Division: VP - Research
Department: Research Oversight & Compliance Office
Campus: St. George (Downtown Toronto)
Position Number: 00058876
Existing Vacancy: Yes

 

Description:

About us:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possible so that our researchers, innovators and learners can do what they do best - advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversightand accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

Your opportunity:

The Human Research Ethics Unit (HREU) oversees ethics in human research and provides administrative support to the University’s Research Ethics Boards (REBs) and to researchers in the development, review, and oversight of research involving human participants. Under direct supervision of the Manager Human Research Ethics, the Research Ethics Administrator provides administrative support to the University’s REBs and HREU staff. The Research Ethics Administrator is also the first point of contact for general inquiries and provides detailed information to researchers and members of the community on research ethics and related institutional processes, policies, and practices.

Your responsibilities will include:

• Act as a resource and first point of contact for communications with the Human Research Ethics Unit, including ethics-related queries
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Handling sensitive and/or confidential information
• Providing detailed information on processes, policies, and procedures
• Keeping well-informed on policies, rules, regulations and guidelines
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Resolving issues within the scope of the role and escalating problems as required
• Advising on University, Sponsor and regulatory agency policies and procedures

 

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum (3) three years’ experience in administration, human research ethics administration is preferred
• Experience coordinating committee or board meetings
• Experience taking and drafting minutes
• Experience drafting letters and/or correspondence on behalf of the committees or boards
• Experience reviewing research ethics protocols for compliance
• Experience reviewing researchers’ responses to ensure compliance with relevant regulations and polices
• Experience using electronic REB systems
• Knowledge of Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans- TCPS 2 (2022) and other research ethics-related guidance documents, regulations and policies
• Excellent computer skills including MS Office Suite (O365), and Adobe Acrobat
• Strong critical thinking skills: ability to objectively analyze information and form a reasoned judgment or solve problems
• Strong organizational and time-management skills, with experience managing multiple priorities under tight deadlines
• Proven ability to exercise sound judgment, tact, and diplomacy in sensitive or complex situations.
• Strong written and verbal communication skills, including the ability to produce clear, concise, and accurate written communication tailored to academic and public audiences
• Demonstrated initiative, and ability to contribute effectively and positively in a high functioning team environment as well as working independently
• Excellent at building rapport and developing positive relationships with diverse stakeholders including REB Members, faculty researchers, students and research staff

Assets (Nonessential):

• Experience using artificial intelligence responsibly in developing administrative tools and processes

To be successful in this role you will be:

• Approachable
• Courteous
• Multi-tasker
• Organized
• Proactive
• Problem solver
• Resourceful
• Self-directed
• Team player

 

Closing Date: 04/06/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.  
Job Category: Research Administration & Teaching
Recruiter: Anita Chooraman

 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

 

A job description is available upon request

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see ?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=61317" target="_blank" rel="nofollow">?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=61317" target="_blank" rel="nofollow">http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careersutoronto.ca .

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