Coordinator, Staff Relations & Professional Development

Date Posted: 03/12/2026
Req ID: 47350
Faculty/Division: VP & Provost
Department: Hart House
Campus: St. George (Downtown Toronto)
Existing Vacancy: Yes

 

About Us - Hart House:

 

Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.

 

Your Opportunity:

 

Under the direction of the Manager, Staff Relations and Professional Development, the incumbent provides administrative support and coordination within the broad Staff Relations and Professional Development portfolio to a team of 100+ appointed (Professional/Managerial, Confidential, USW, CUPE 3261, and IATSE) and 300+ nonappointed employees of Hart House. The incumbent is responsible for an array of processes and initiatives to support across the staffing life cycle, from on-boarding to off-boarding; preparing confidential and sensitive correspondence such as grievance dismissal letters and discipline letters; administering processes and managing communications with the Hart House staff community for the annual cycle of departmental activities; developing; and contributing to the planning and execution of special projects within the department. In addition, the incumbent leads implementation and assessment of data gathering and reporting measures in support of the departmental portfolio, ensuring alignment with strategic directions of Hart House. 

 

The incumbent will carry out the above duties by researching organizational and assessment trends and best practices; consulting stakeholders regarding needs, methods, and plans; collaborating on the conception and implementation of various work plans; employing project management skills to develop work plans, set milestones, track progress towards set goals, assess outcomes and maintain accurate and complete project files; performing administrative duties in support of departmental processes, and following up on action items; communicating with the staff community regarding deadlines, various learning and development opportunities and events; and utilizing sound records management practices, such as for recruitment and personnel files.

 

Qualifications Required:

 

Education:

College diploma, preferably in Human Resources or Adult Learning and Development, or equivalent combination of education and experience. Human Resources certificate, diploma or CHRP preferred.

 

Experience:

Minimum three (3) years related experience in project coordination, event coordination, and administration, preferably within a post-secondary or adult learning environment. Demonstrated experience in coordinating scope of projects and administering the development life cycle from conceptualization to completion. Experience providing administrative support. Demonstrated experience in administering multiple projects and tasks simultaneously. Current with human resources and learning and development trends and best practices, and proven experience in developing and executing training and professional development opportunities and programs for adult learners.

 

Skills:

Must have highly developed organizational, time management and written/verbal communication skills. Excellent interpersonal and problem-solving skills. Superior computer, including MS 365, OneDrive, project management software, online survey software, assessment software, HRIS/FIS, Outlook and the internet, and demonstrated ability to learn new software and systems quickly. Excellent administrative skills and knowledge and experience in both hardcopy and e-copy filing systems and records management.

 

Other:

Able to use tact, discretion, maintain confidentiality, flexibility and sound judgment. Possesses a high degree of initiative and the ability to work in a diverse team environment. Ability to effectively manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure. Demonstrated commitment to accuracy; ability to work well independently and as a member of a team. Demonstrated professionalism in dealing with internal and external stakeholders. Knowledge of University policies and procedures, and an understanding of the University’s mission and organizational structure is an asset. Demonstrated commitment to principles of equity, diversity and inclusion in all collaborative work practices.

 

Notes:

 

• This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline . 
• Hours of work: Monday through Friday from 8:45 AM to 5:00 PM, with occasional overtime on weekdays/weekends required at peak times. 

 

Closing Date: 03/26/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea: Admin./Conf.
Appointment Type: Budget - Continuing
Schedule: Full-Time. Hours of work: Monday through Friday from 8:45 AM to 5:00 PM, with occasional overtime on weekdays/weekends required at peak times. 
Pay Scale Group & Hiring Zone: C3 -- Hiring Zone: $73,205 - $93,705 -- Broadband Salary Range: $73,205 - $114,201
Job Category: Administrative / Managerial

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see ?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=61211" target="_blank" rel="nofollow">?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=61211" target="_blank" rel="nofollow">http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careersutoronto.ca .

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